From sample to bulk: how a custom order runs
What happens between your first email and a box of finished gis or rash guards at your door, with the timelines and terms we actually work to.
A custom order at Combatwear Factory runs in six steps: you send a brief; we reply within one business day; we make a physical sample in 7–10 working days (the fee is typically USD 100–200 and is credited against your bulk order); you approve it; we produce the bulk order in 20–30 working days; and we ship DDP to your address, typically 5–7 days from dispatch.
Last updated · Combatwear Factory
Step 1: Send a brief
Tell us the product, the quantity per design and your size split, the fabric or weave you want, your artwork and where it goes, labels and packaging, and your target delivery date. A tech pack helps, but a reference garment or clear photos also work.
Step 2: Get a quotation
We reply within one business day with questions or a quotation that confirms fabric and weight, construction, branding, minimum order, sample fee, lead time and the delivered price.
Minimums are 30 pieces per design for gis, spats, rash guards, shorts and martial arts uniforms, 100 for belts and patches, and 20 pairs per order for gloves. Sizes can be mixed within a design.
Step 3: Approve a physical sample
Samples take 7–10 working days (gloves: 7 working days). The fee is typically USD 100–200 per sample, depending on the product and specification, and it is credited against your bulk order.
Before the physical sample, you get a free digital mockup to check placement, colors and labels. Judge the sample the way your customers will use it: on a real body, against your size chart and after a wash.
Step 4: Confirm the order
Bulk production starts from the approved sample. Payment is 100% in advance with order confirmation, by Western Union, PayPal or Alibaba. We sign an NDA on request, and your designs stay exclusive to you.
Step 5: Bulk production and quality control
Bulk production takes 20–30 working days after sample approval (gloves: 20 working days). Every order is checked for fabric, GSM and weight, sizing and measurements, stitching and construction, print and embroidery, and a final inspection.
Step 6: DDP delivery to the US
We ship by DHL, FedEx or UPS on DDP terms: export documents, freight and import duty to your delivery address are arranged by us. Transit is typically 5–7 days from dispatch.
Sample-to-bulk specification checklist
| Reply to your brief | Within one business day |
|---|---|
| Sample | 7–10 working days (gloves: 7) |
| Sample fee | Typically USD 100–200 per sample, credited against bulk |
| Bulk production | 20–30 working days after sample approval (gloves: 20) |
| Payment | 100% advance with order confirmation; Western Union, PayPal or Alibaba |
| Delivery | DDP by DHL, FedEx or UPS; typically 5–7 days from dispatch |
Practical checklist
- Measure the sample against your size chart
- Check the fit on a real person
- Check print and embroidery at normal viewing distance
- Wash the sample the way your customers will
- Confirm labels, packaging and carton marks
- Approve the sample in writing before bulk
Sample-to-bulk: frequently asked questions
How long does a custom order take from sample to delivery?
About 7–10 working days for the sample, then 20–30 working days of bulk production after you approve it, plus typically 5–7 days in transit. Your own review time for the sample comes on top.
Is the sample fee credited?
Yes. The sample fee, typically USD 100–200, is credited against your bulk order.
Can I change the design after the sample?
Yes. Tell us what to change. If the change affects fit or construction, a second sample is the safe way to confirm it before bulk.
Do you sign an NDA?
Yes, on request, before you send artwork or specifications. Your designs are never reproduced for another brand.
Is the digital mockup free?
Yes. The digital mockup is free. The physical sample has a fee, typically USD 100–200, which is credited against your bulk order.
Related: Who makes your order: our manufacturing process and OEM and ODM manufacturing. Minimums: MOQ and lead times. Writing the brief: tech pack guide. Ordering terms: terms of service.
Where your custom fightwear orders are made
Photographs from our own unit in Sialkot, where custom fightwear orders are cut, stitched, checked and packed for dispatch.
Start with a sample
Send your product, quantity and artwork, and we will reply within one business day with questions or a quotation.